Minutes of Lockton Parish Council Meetings 2017/2018.

For:    May 2017  (AGM)

          8th May 2017
          31st May 2017
          June 2017
          July 2017

          September 2017
          October 2017
        
         
         


Draft Minutes of the Meeting of Lockton Parish Council held on Monday October 23rd 2017 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also David Foster, Colin & Sandra Culley, Kath & Abigail Broadbent & Sue Warriner. Clerk Jackie Edenbrow.

1710/01 Apologies

There were no apologies.

1710/02 Declaration of interests
Jenny declared an interest in item 1710/04/08.

1710/03 Minutes of last meeting

These were agreed & signed as a true record.

1710/04 Matters arising/ ongoing
/01 Parish Plan update – agree letter & volunteer form, delivery & collection, time scales etc.
David had revised Maggie’s draft letter to go with the Parish Plan and circulated it to the other Councillors. It was agreed to use this version with the appropriate date & collection details added. It was agreed that the questionnaire would go out after the New Year & have the end of January as the date for it to be returned. The volunteer form will also be amended for the next meeting. Where possible the questionnaires will be hand delivered; otherwise they will be posted. The Clerk will contact Maggie Farey to let her know to expect the information for printing to be available after the next meeting so that she can arrange for RDC to do the printing before Christmas. The collection point for the questionnaires was discussed. Sue Warriner offered to have Kirk Brow as the collection point & she would give them to Maggie to analyse. The questionnaires sent to properties in the village will have an addressed envelope whilst those outside would be stamped.
/02 Ownership of land eg verges
Ongoing.
/03 Wall round churchyard
Pending.
/04 Cemetery – hedge
Pending.
/05 Correspondence to RDC copied to the Parish Council
Legal advice has recently been received from RDC concerning correspondence sent to Anthony Winship. This will be discussed by Councillors in a closed session at the end of this meeting.
/06 Highways issues – verge by Levisham turnoff, speeding, play area signage, road markings
A meeting took place between the Clerk, Jennifer, Jenny, Cllr Janet Sanderson, Sally Rodgers Community Officer from RDC & John Putsey & Sharon Fox from NYCC Highways. Janilaine Mainprize also came. We walked along Back Lane & down Hudgin Lane looking at the various issues. John Putsey agreed that the signage for the play area needed renewing and resiting in one case. The road markings at the bottom of Hudgin Lane are already down to be renewed. He agreed to contact sat nav firms to request them not direct traffic along Back Lane but through the village. Sally Rodgers will look into getting a small grant from RDC for the purchase of additional ‘slow’ signs by the play area. When Jennifer & the Clerk had been at the Thornton Ward meeting a suggestion had been made to site grit bins where there was a problem with vehicles going on to the grass. This had been suggested to David Foster who agreed with Jennifer to move the grit bin. Unfortunately it was too close to the road edge & John Putsey advised on where it should be. David Foster has since moved it. There has been no contact from RDC or NYCC since the meeting. The Clerk will contact RDC & NYCC to follow up on the meeting and will also contact the Police with regards to the speeding.
/07 Street lighting special levy
A letter has been received from RDC stating that it cannot enforce the transfer of street lighting to Town & Parish Councils. RDC is going to undertake a survey of street lighting provided through the special levy with NYCC to assess the implications of bringing the lamps and columns up to standard. Parish & Town Councils will then be consulted on the recommendations before a final decision is made.
/08 Play area inspection
The inspection report for the play area has been received and a copy passed to the play area committee. There needs to be several major repairs to the equipment.
/09 Neighbourhood Watch signs
Tony Edenbrow as Neighbourhood co-ordinator is going to order some new signs.
/10 Countryside Alliance – annual awards – rural enterprise
The Clerk had contacted Janilaine Mainprize at the tearooms & they welcomed our offer of entering them in the annual awards rural enterprise section which the Clerk has completed online.

1710/05 Correspondence
/01 NYMNP – North York Moors Local Plan – ‘current thinking’ consultation
A consultation document & posters have been received concerning the revised local plan. This includes areas identified as community spaces and important undeveloped spaces. The community spaces includes the cemetery, play area, churchyard and cricket field. Concerns were raised that if the cricket field was included in this category then it might be difficult in the future for the Parish Council to use this land for a different purpose. Also there were 5 areas identified as undeveloped spaces. The owners have not been notified of this change. These areas would probably not get planning permission in the future for any development. It was decided that the Clerk should write to those affected and ask for their comments. The Councillors will read the documentation & send any comments to the Clerk who will then respond to NYMNP by deadline of November 24th.
/02 NYMNP – Revitalise landscape partnership – consultation events
Poster on village noticeboard.
/03 NYMNP – Southern Parish Forum – agenda
Jennifer & the Clerk had been unable to attend.
/04 RDC – 2nd precept remittance advice
To file.
/05 RDC – bin collection website page, NY Community Messaging service
RDC now have an improved bin collection page on their website. RDC is also promoting the North Yorkshire Community Messaging service. Details will be put in the next Cryer.
/06 NYCC – Emergency planning
This was discussed at the last Thornton Ward meeting. A draft plan will be produced by each Parish Council attending the next Thornton Ward meeting in January. After discussion and possible amendment this will be adopted by Lockton Parish Council.
/07 NY Police – Sept stats
Details noted.
/08 YLCA – Ryedale Branch meeting – minutes & agenda
Details noted.
/09 YLCA – Information bulletins from National Assoc of Local Councils
The bulletins included information on the revised data protection bill which comes into effect next May, an arrangement with Aviva to provide insurance for Councils and details of the Public Sector Mapping Agreement with Ordnance Survey. Mr Culley said that he had looked into the revised Data Protection Bill and the Council would need to have a Data Protection Officer and be registered. The Clerk will email YLCA for more details. The Clerk will arrange to join the Public Sector Mapping agreement.
/10 YLCA – White Rose Update – newsletter
This contained details for getting the best from the advisory service.
/11 YLCA – new website
The YLCA website has been upgraded.
/12 YLCA – payment of fees to the Information Commissioner’s Office
The fees will be about £35 for smaller Councils.
/13 Community First Yorkshire – Volunteer driver’s poster
On village noticeboard.
/14 CaCVA – AGM
Details of the AGM noted. There will be a new membership scheme for CaCVA starting shortly. The first year membership will be free. The Clerk will arrange for the free membership & the Council will decide whether to continue next year.
/15 A Broadbent – request to view minutes
A request to view the minutes for several years dating back to 1993 has been received. Our previous legal advice has been to allow viewing of minutes for an hour or so & during a Parish Council meeting. The opportunity of viewing the minutes at the next Parish Council meeting was offered to Abigail Broadbent. Kath Broadbent asked if the Clerk would email Abigail with these details.
/16 Any late post – YLCA – subscription fees 2018/9
The subscriptions will be increased by 1.5% for next year.

1710/06 Cheques for signing:
/01 Playsafety – play area inspection – confirmation of payment - £100.80
/02 St Leonards Hospice – collection at burial – confirmation of payment - £408.00
/03 J Edenbrow – computer inks from Amazon.co.uk - £78.53
/04 S Hough – grass cutting - £450.00

1710/07 Planning:
/01 NYM/2017/0480/LB listed building consent for alterations at Kingthorpe House
- decision - granted

1710/08 New Business:
/01
Crown lifting of lime tree
A request to crown lift the lime tree near Pond Farm has been received. The tree is low over the footpath and is also rubbing against Robin Mackley’s garage. The Clerk will request permission from NYMNP and then contact David Bayes.
/02 Village information board
The village information board by the Yorkshire Water site is now out of date. It was originally provided by the heritage group. Ray Halmshaw has offered to organise the updating & supply of a new board if the Parish Council would pay the cost. It was agreed to have an up to date information board. Jennifer will ask Ray to look into updating the information for the Parish Council to check.
/03 Ditch cleared
Jason Winspear has cleared the ditch near the cemetery to try to stop the road flooding so badly. The Clerk will thank him.

1710/09 Date of next meeting
The next meeting will take place on Monday December 4th in the village hall.

Signed……………………………………………………………….(Chairman)
Date…………………………………
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Draft Minutes of the Meeting of Lockton Parish Council held on Monday September 11th 2017 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Jenny Bentley & Mark Bentley. Also David Foster, Colin & Sandra Culley, Kath & Aby Broadbent & Janilaine Mainprize. Clerk Jackie Edenbrow.

1709/01 Apologies

There were no apologies.

1709/02 Declaration of interests
No one declared an interest.

1709/03 Minutes of last meeting
These were agreed & signed as a true record.

1709/04 Matters arising/ ongoing
/01 Parish Plan update – agree letter & volunteer form
An amended draft version of the letter & volunteer form has not yet been circulated to Councillors. David said that he would revise Maggie’s version & then circulate it round Councillors for discussion.
/02 Ownership of land eg verges
A legal note on claiming ownerless land has been received from YLCA. The Clerk has emailed this to Ray Halmshaw who is looking into this for the Council. The process is complicated but YLCA have offered their legal advice & help during the process. The Clerk will email the legal note to Councillors.
Cllr Liz Stead arrived & offered her apologies for being late.
/03 Audit
The audit has been returned from the external auditors with no additional comment. The Clerk has put a copy in the noticeboard & sent the details to Ray Halmshaw who has set them up on the website. These two actions are legal requirements.
/04 Wall round churchyard
David Cockerill has looked at the wall & will repair the section on Back Lane when he has time.
/05 Cemetery – hedge
This work will take place in autumn.
/06 Correspondence from C Culley
This item is now with RDC.
/07 Stones by Levisham turnoff
David Foster spoke about the state of the verge near his house by the Levisham turnoff. Vehicles are using the triangle as a roundabout which means that they drive on the verge. While the verges are so soft this is causing considerable damage. This was followed by a general discussion. The Clerk will contact NYCC Highways & Cllr Janet Sanderson again about the problem and will try to arrange a meeting on site to discuss possible actions. The Clerk will notify David Foster when this is arranged.
/08 Speeding through village & by play area.
The Clerk had not contacted NYCC Highways about the problems by the play area as the road had been marked up for surface dressing but this has not been carried out. Janilaine had sent a draft letter on various traffic problems in the village which the Clerk had circulated to Councillors. The poor signage, lack of speeding restriction, lack of pavement etc. were all discussed. It was decided to include all these items with the Levisham verge problem when the Clerk contacts NYCC Highways & Cllr Janet Sanderson. The Clerk will notify Janilaine when the meeting is arranged.
Janilaine left the meeting.

1709/05 Correspondence
/01 NYMNP – Southern area Parish Forum poster
On the village noticeboard. The agenda is not yet available.
/02 NYCC – remittance advice for grass cutting
This payment has been received from NYCC (not RDC as on agenda).
/03 RDC - Street lighting special levy
RDC decided at their July meeting to cease the special levy arrangement for street lighting for Malton, Norton & Pickering Rural which dates back many years. This means that the direct responsibility for maintenance & electricity costs will become the Parish Councils. A meeting was arranged at Ryedale House for Monday September 4th, the date the Parish Council meeting should have been. Then at the last minute it was cancelled. No further meeting has been arranged.
/04 RDC - Don’t be a waster campaign
RDC are running a year-long campaign to raise awareness of waste issues. Each month will raise a different issue. The Clerk will put the poster on the village noticeboard.
/05 NYCC – Common Land register update
Lockton Parish Council is the owner of common land on Lockton High Moor. NYCC are carrying out a review of common land to update the register.
/06 NYCC - Ryedale Area Committee – agenda & poster
Details noted.
/07 Thornton Dale ward parishes – meeting agenda
This meeting takes place next week. Jennifer & the Clerk will attend. The Clerk has asked for an item on the new street lighting arrangements to be put on the agenda. The highways issues from items 1709/04/07 and 1709/04/08 will also be raised.
/08 NY Police – August Stats
Details noted.
/09 YLCA – Reform of Data Protection legislation
New rules come in in May 2018. A legal briefing on what is involved was included.
/10 YLCA - New finance & transparency guidance booklet
A new finance & transparency guidance booklet has been produced. A few hard copies are available at a cost but the booklet is available on the YLCA website.
/11 YLCA - White Rose Update
The items of interest include a reminder on what needs to be published after the external audit and an article on the CPRE’s transport toolkit.
/12 Community First Yorkshire – 2 new services
Community First Yorkshire are offering two new services. The first is to support ex service personnel. The second service offers a wide range of free support & advice for groups & organisations including advice on funding. To file.
/13 Citizens Advice Ryedale – merger discussions
Citizens Advice Ryedale has entered into merger talks with Citizens Advice Hambleton, Richmondshire & Selby. All financial contributions will continue to be spent for the benefit of Ryedale residents.
/14 RoSPa – play area inspection in Sept
The play area will be inspected this month.
/15 Trackrod Motor Club – Rally details
The Trackrod Rally will be held on Sept 29th & 30th. It will come up Overscar Lane but will not come through the village.
/16 The Pensions Regulator - pension changes
There are some changes to pension contributions but this does not affect the Clerk due to age and pay scale.
/17 Clerks & Councils Direct – newsletter
Details noted.
/18 Any late post – Countryside Alliance – annual awards
These awards are to support local businesses. The Clerk will email Janilaine to ask which category she would like to be nominated for & then will complete the nomination online.

1709/06 Cheques for signing:
/01 S Hough – grass cutting - £450.00
David Foster asked if the grass verge outside his house could be cut. The Clerk will ask Steve before the next cut.

1709/07 Planning:

/01 NYM/2017/0329/FLErection of livestock building at Low Pasture Villa Farm
- decision - granted
/02 NYM/2017/0409/OU
Outline application for agricultural workers dwelling at Low Pasture Villa Farm
- decision – granted

1709/08 New Business:
/01 Street light by The Rowans
The Clerk has spoken to Roger & April Robson about the tree restricting the street light by the Rowans & this issue has been resolved.
/02 Cycle storage in play area shed
Michael & Charlotte Lough from the Old Reading Rooms are looking for storage for their bikes when they visit their cottage. The Parish Council shed on the play area has some spare room now that there isn’t a lawn tractor in there. The Clerk asked if space in this could be offered to them. It was decided that they could use the shed and would be asked to make a donation to the play area. This is offered on a first come, first serve basis. The Clerk will contact them with the offer.
/03 New neighbourhood watch signs
The neighbourhood watch signs have become worn. Mal Wright from RAF Fylingdales gave a talk at the WI about rural watch and he has given the Clerk the contact details for getting some new signs. It was agreed to ask the neighbourhood watch co-ordinator to arrange for some new signs.
/04 Half Yearly Budget
The Clerk had emailed the half yearly budget to Councillors earlier that day. This was discussed. The anticipated balance at the year end will be larger than last year. It was decided not to approve any additional spending on maintenance until more details are known about the costs of the street lighting maintenance.

1709/09 Date of next meeting
The next meeting will take place on Monday October 23rd in the village hall.

Signed………………………………………….(Chairman)

Date…………………

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Draft Minutes of the Meeting of Lockton Parish Council held on Monday July 24th 2017 at 7.30pm in Lockton Village Hall


Present: Cllrs. David Stewart, Jennifer Halmshaw, Jenny Bentley & Mark Bentley. Clerk Jackie Edenbrow.

1707/01 Apologies
Liz sent her apologies.

1707/02 Declaration of interests
No one declared an interest.

1707/03 Minutes of last meeting
These were agreed & signed as a true record.

1707/04 Matters arising/ ongoing
/01 Parish Plan update
Maggie Farey had updated the questionnaire with our amendments. The Clerk had checked this again & suggested a few minor amendments. The Clerk then emailed this final version to all the Councillors. The Councillors have all checked this. The Clerk will email Maggie to confirm that this is the version to print. Maggie had also emailed a draft letter & volunteer form which the Clerk had emailed to the Councillors. There has not been enough time to check these. The Councillors will look at this again at the next meeting. The Clerk will email Maggie to confirm this. The Councillors requested that the Clerk emailed Maggie to thank her for all the work she has done.
/02 Ownership of land eg verges
The Clerk has only recently emailed YLCA concerning this so has not had a reply yet.
/03 Land down Overscar Lane
The agreements have been signed and the annual rent has been paid. The Clerk has sent a copy of the agreement to Ami Walker at NYMNP. She will liaise with Angela Carter & Amanda Thorpe regarding when NYMNP volunteers can assist them.
/04 Audit
Pending.
/05 Wall round churchyard
The Clerk has written to David Cockerill asking him if he could repair the wall along the back of the church next time he is working in the village.
/06 Cemetery – hedge
Jenny has asked Steve Ridley to cut the hedge from the cricket field side in the autumn. The Clerk has asked Steve Hough to complete the hedge work in the cemetery after this.
/07 Correspondence from C Culley – see appendix
Mr Culley sent 2 emails (appendix email 1 & 2) requesting that rather than view the recent accounts & minutes at a Parish Council meeting, the Clerk could email a copy of the last two years accounts and confirmation that the last two years minutes online were the correct minutes. The Clerk emailed the accounts and confirmed that the minutes online were the correct minutes. Mr Culley then emailed (appendix email 3) with a final question. The Clerk replied that she would need some time to check this. There have been two minor amendments in the past. The Councillors requested that the Clerk emailed Mr Culley with this information.
/08 Stones by Levisham turnoff
The stones have now been removed
/09 Speeding through village & by play area.
The Clerk had priced caution signs at Yates which were £17.25 each. Mark had found some on Ebay & had purchased two. He would install these shortly. The Clerk will contact NYCC Highways regarding the Highways playground signs and also ask for the road markings to be installed again after any resurfacing work.
/10 Village well
David had snipped back the ivy from the sign.

1707/05 Correspondence
/01 NYCC – addendum of proposed changes to draft plan
Details noted.
/02 NYCC - changing the way hazardous household waste is disposed of – consultation
Poster to be put on village noticeboard.
/03 Forestry Commission –new parking payment system
The new parking payment system is now in operation. This leaflet to be put in the village noticeboard. The system has caused some initial problems.
/04 RoSPa - play area inspection
The play area will be inspected in September.
/05 NY Police – June Stats
Details noted.
/06 Clerks & Councils Direct - newsletter
Details noted.
/07 Any late post - Police & Crime Commissioner – consultation
Poster to be put on village noticeboard.
/08 Any late post – NYCC – Ryedale Area Committee election
As none of the candidates were known to Councillors, it was decided not to vote.
/09 Any late post – NYMNP – Annual review
To be put on village noticeboard.
/10 Any late post – Forestry Commission – poster
To be put in village noticeboard & in the next Cryer
/11 Any late post – Friends of the Earth – freedom of information
Another request for information had been received regarding fracking. The Clerk had replied that there had been no correspondence.

1707/06 Cheques for signing:
None

1707/07 Planning:
/01 NYM/2017/0480/LBlisted building consent for alterations at Kingthorpe House
The application was discussed. It was decided not to comment on the application.

1707/08 New Business:
/01 Opening in hedge between cemetery & cricket field
The gap in the hedge between the cemetery & the cricket field had recently been blocked up by a resident, Geoff Hodgson. Ray Halmshaw had removed this when he was clearing the grass from the mini meadow. Geoff had visited the Clerk to complain about its removal. This gap is needed both for the mini meadow volunteers and the grass cutter so that grass can be moved from the cemetery to the compost heap in the cricket field. The Clerk will email Geoff to advise him that this gap should remain open.
/02 The Clerk has sent an invoice for our allocated allowance of £123.17 to NYCC for this year’s grass cutting.
/03 Trees at cemetery
Concerns have been raised about the condition of a couple of trees in the hedge between the cricket field & cemetery. As the hedge will be trimmed in autumn, it was decided to wait until then to see if they can be removed at the same time.

1707/09 Date of next meeting
The next meeting will take place on Monday September 4th in the village hall.

Signed……………………………………………………………….(Chairman)
Date…………………………………

Appendix - Correspondence from C Culley

Email 1 – 30 June 2017
Jackie
If you can confirm that the minutes published on the Lockton and Levisham website are identical to those which have been signed and held by you I can work from them.  If you are also able to forward the accounts for those two years I should be able to calculate what I need and save you the trouble of organising the books for the next meeting.
Colin

Email 2 – 4 July 2017
Jackie
Please would you confirm if the minutes published by Lockton Parish Council on the Lockton and Levisham Heritage Group website are an exact copy of the minutes signed by chairman and held by you?
Thank you 
Colin

Email 3 – 5 July 2017
Thank you for your e-mail Jackie and the information.
One final question. Please would you confirm that every set of minutes published on the website are exact copies of the ones signed and held by you and not just those for the last two years?
Colin
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Draft Minutes of the Meeting of Lockton Parish Council held on Monday June 26th 2017 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Jenny Bentley & Mark Bentley. Clerk Jackie Edenbrow.

1706/01 Apologies
Liz had sent apologies that she might be late.

1706/02 Declaration of interests
No one declared an interest.

1706/03 Minutes of last meeting
These were agreed & signed as a true record.

1706/04 Matters arising/ ongoing
/01 Parish Plan update
The first draft of the actual questionnaire had been circulated to the Councillors prior to the meeting. These were discussed and some minor amendments were agreed. The Clerk will email Maggie Farey with these amendments. Maggie had said that she would then produce a second draft for consideration & hopefully this final draft can be approved at the next meeting.
/02 Ownership of land e.g. verges
Maggie Farey has suggested getting in touch with YLCA about this for legal advice and she has sent the Clerk the appropriate email address. The Clerk will email.
Liz Stead arrived.
/03 Land down Overscar Lane
The agreements have been given to Amanda Thorpe for the appropriate parties to sign. Bills have also been sent with the agreement.
/04 Parish Caretaker
Maggie Farey has made enquires at NYMNP about Parish Caretakers. There is no money available for new schemes and Lockton would not have qualified in the first place as it isn’t a tourist village.
/05 Audit
The accounts have been sent off to the external auditor.
/06 Wall round churchyard
David Cockerill has repaired the church wall near the Youth Hostel & near Coronation Farm. However the state of the wall further along the back of the church also needs some repair. The Clerk will write a note to David Cockerill when she sends his payment to request that he does this repair when he is next in the village.
/07 Cemetery – hedge
The Clerk has spoken to Steve Hough about the hedge. His suggestion is that the Parish Council gets someone with a tractor hedge cutter to cut as much as possible from the cricket field side and then he could finish off those parts that the tractor could not reach. It would be expensive if he did all the work. Jenny suggested that she could ask Steve Ridley if he would do the work and Liz confirmed that Steve Ridley did their hedge cutting. It was agreed that Jenny would ask Steve Ridley & the Clerk will ask Steve Hough to complete the work in the autumn.
/08 Correspondence from C Culley
Mr Culley has emailed requesting to see the last two years of minutes & accounts. Until the Parish Clerk’s remuneration level has been resolved, the Council has to keep her hours to a minimum. Mr Culley will be allowed to view the accounts at the next meeting. The Clerk will email that the detail requested will be available during the next meeting.
/09 Stones by Levisham turnoff
The Clerk has been notified that David Foster has received a letter requesting the removal of the stones & that the Highways inspector will remove them if this is not done. The stones are still there. The Clerk will email Highways requesting their removal.
/10 Speeding through village & by play area
Back Lane has been repaired & will be resurfaced later. Then the Parish Council will request the replacement of painted ‘slow’ on the road. The playground signs are in need of replacement or re-siting. The possibility of the Parish Council installing its own signs was discussed. The Clerk will enquire what signs are available from Yates in Malton. Mark will ask Gil Montegue what signs he has available.
/11 Village well
The problem at the well is the ivy growing onto the sign. Previously Ray & Jennifer cut the ivy at the base so the ivy growing now is getting its moisture from the wall mortar. David agreed to snip the ivy back from the sign.

1706/05 Correspondence
/01 NYMNP – Joint Area Parish Forum – meeting invite
The agenda for this meeting has still not been finalised. Jennifer & the Clerk were unable to attend.
/02 NYMNP – Turtle dove project
There is now an officer in charge of the new turtle dove project. Jenny had met him when he was in the village discussing the small grant available to farmers to help protect the turtle dove. He has offered to write an article for the next Cryer which the Clerk has accepted.
/03 RDC – Chairman’s Charity Fund
The Parish Council agreed to continue to give any donations to charity in its own name.
/04 RDC – North Yorkshire Community Messaging
This is a new service reporting any local incidents. The Clerk will register to check out the system & a note will be put in the next Cryer.
/05 RDC – Parish Liaison and ward planning launch event
Details of the ward planning project were given at the last Thornton Ward meeting which Jennifer & the Clerk attended.
/06 NYCC – Ryedale Area Committee meeting – minutes & agenda
Details noted.
/07 NYCC – Parish Portal – reporting highways & street lighting issues
This is a new system for Parish Councils to report highways issues. The Clerk will check out how it works.
/08 YLCA – Annual Review & minutes & agenda
Details noted.
/09 Community First Yorkshire – Stronger Communities Summer Roadshow Events
Details noted.
/10 Thornton Dale Ward Parishes meeting – minutes & agenda
Jennifer & the Clerk had attended this meeting. There had been a presentation from NYCC about emergency planning with every Council encouraged to produce a plan.
/11 NY Police – May stats
Details noted.
/12 Friends of Earth – Freedom of information request
A request for information on correspondence regarding fracking has been received. The Clerk will email that there has been no correspondence on this matter.
/13 Any late post - none

1706/06 Cheques for signing:
/01 S Hough – grass cutting - £450.00
/02 D Cockerill – stone wall repair - £110.00

1706/07 Planning:
/01 NYM/2017/00409/OU
Outline application for agricultural workers dwelling at Low Pasture Villa Farm
This planning application was discussed. There were no objections. The Clerk will email NYMNP Planning.

1706/08 New Business:
/01
Grass in churchyard
Steve Hough had been asked to cut the grass in the churchyard as Les Welburn had said that he didn’t need to put sheep in. Then he changed his mind so Steve was asked to leave the churchyard. However Les still hasn’t put any sheep in & the grass is getting very long. Jenny will speak to Les to clarify the situation & if necessary Steve Hough will be asked to cut the grass next time.
/02 Wood at cemetery
Tony Edenbrow has taken as much of the wood from the cemetery as he wants. An offer to remove the rest which are the very large logs has been received and this offer has been accepted.

1706/09 Date of next meeting
The next meeting will take place on Monday July 24th in the village hall.

Signed……………………………………………………………….(Chairman)
Date…………………………………
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Draft Minutes of the Meeting of Lockton Parish Council held on Wednesday May 31st 2017 at 7.30pm in Lockton Village Hall

Present:
Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Maggie Farey, Sue Warriner & Ray Halmshaw. Clerk Jackie Edenbrow.

B1705/01 Apologies
There were no apologies.

B1705/02 Declaration of interests
No one declared an interest.

B1705/03 Minutes of last meeting
These were agreed & signed as a true record.

B1705/04 Matters arising/ ongoing
/01 Parish Plan update – Maggie Farey attending
The first draft of questions for the questionnaire had been circulated to the Councillors prior to the meeting. These were discussed and some suggestions for additional questions were added. The Clerk had contacted Janilaine at the tearooms and she had emailed a few questions regarding the use of the tearooms. Maggie said that she would produce a draft questionnaire prior to the next Parish Council meeting so that a finalised questionnaire could then be produced. RDC has agreed to print the questionnaires free of charge. Maggie was thanked for her work to date.
/02 Driveway across village green
An email has been received from NYMNP stating that whilst the materials used were suburban, as the work was small scale, no further action was required.
/03 Ownership of land eg verges
This item was deferred to the end of the meeting.
/04 Land down Overscar Lane
The Clerk had emailed a copy of the agreement for comment to Angela Carter & Amanda Thorpe. Angela had replied that she was happy with this but there had been no response from Amanda. The Clerk will email Amanda again & then arrange for the agreements to be signed.
/05 Parish Caretaker
Ongoing. Maggie will make some enquiries about grants from NYMNP.
/06 Annual return – Annual Governance statement
The accounts have now been approved by the internal auditor. Whilst everything was in order, one cheque for grass cutting had not been included in the minutes for April 2016, but the invoice was correctly filed. The Annual Governance statement was discussed in detail and was approved unanimously by the Councillors. This was then signed by David & the Clerk.
/07 Annual return – Accounting statement
The accounts had previously been circulated to the Councillors. The accounts were approved and signed by David & the Clerk. The Accounting statement was then unanimously approved by the Councillors and signed by David & the Clerk. The Clerk will now send all the necessary documentation to the external auditor before the deadline of June 12th. The notice about the publication of the accounts will be put on the noticeboard & the Clerk will email the accounts to Ray Halmshaw so that he can set them up on the heritage website.
/08 Wall round churchyard
David Cockerill has looked at the wall and will carry out the repair work in the near future.
/09 Cemetery – hedge & roundup
The Clerk has not had a quote yet from Steve Hough for the hedge. Tony Edenbrow has bought the roundup and will carry out the work in the next few days.
/10 Correspondence from C Culley – see appendix 1  (click here to download)
Several letters and emails have been received from Mr C Culley in recent months. These have been responded to outside the Parish Council meetings to maintain confidentiality. However, the Council resolved that, henceforth, the matters would be discussed in the public domain for greater transparency.
The Clerk has provided Mr Culley with the information that he had requested. The Clerk had sought advice from RDC Solicitor Mr Anthony Winship and the information was presented to Mr Culley in the format suggested by Mr Anthony Winship. The remaining documentation Mr Culley wanted to see would be made available during the next Parish Council meeting. The Clerk will email Mr Culley with the date of that meeting.
For the avoidance of doubt, David explained that, during his initial phone call with Mr Culley on 16 October 2016, he had apologised for any upset that the Clerk may have caused him during her private conversation with Ms G Kirby about the unexpected removal of dumped tarmac from a grass verge adjacent to one of the fields she rents. As he had promised Mr Culley, David spoke to the Clerk about that discussion prior to the next Council meeting and advised her appropriately on confidentiality. As he had received confirmation that Mr Culley’s complaint was valid and that he had already apologised to him for it and as the matter so far as the Clerk was concerned was one of employer-employee confidentiality, he felt that any public discussion would be inappropriate.
The incident referred to concerning Mrs K Broadbent took place after a vote to co-opt a new Councillor following a vacancy. The Parish Council normally allows residents to speak during meetings, although that is not a legal requirement, but, as the comments being made were a vitriolic attack on the newly elected Councillor and, if they had continued in the vein they seemed to be headed, could have been challenged legally outwith the meeting, Jennifer requested that Mrs Broadbent be quiet. Jennifer later met Mrs Broadbent and explained why she had spoken as she had, an explanation that Mrs Broadbent accepted at the time. The Clerk also reported this incident to RDC on the day following the Council meeting.
Every four years there is a Parish Council election. Notices are placed in the Village noticeboard and, if possible, in the Parish newsletter. Forthcoming elections are also widely trailed in the media. In every election since 1983 there have only been 4 or 5 residents who have put their name forward to stand for election. This means that an election is not required but that the residents who stood for election automatically have a mandate. At the last election, only 4 residents put their name forward. As a result, a fifth Councillor, Mark Bentley, was co-opted according to the legal procedure set out.
The Clerk’s pay is decided by the Councillors as her employer. The extent of the Clerk’s role and therefore the hours she works have increased in recent years and, as she had not had a pay review for some time, the Councillors decided in 2015 to give her an increase. Even so, her current remuneration neither adheres to the law nor reflects the hours she puts in and is therefore being further reviewed by the Council. The Clerk receives much less than the legal minimum wage.
The Parish Council agreed to work closely with Mr Winship (RDC Solicitor), to whom Mr Culley had sent a dossier of complaints about the Council and the Clerk in an attempt to resolve matters.
/11 Trees on track to Valley Church
The resident who had commented on the poor state of the trees has also been in touch with NYMNP. The Park has agreed to carry out some maintenance work using volunteer help.

B1705/05 Correspondence
/01 RDC – new grant schemes opened
Three new grant schemes have been introduced for 2017/8. To file.
/02 RDC - statement of persons nominated for general election
Already on village noticeboard.
/03 NYCC – grass cutting 2017/8
The payment for this year is £123.17. The Clerk will now apply for payment.
/04 Yorkshire Local Councils Association – minutes & agenda
Details noted.
/05 Yorkshire Local Councils Association - transparency code funding
Details noted.
/06 Zurich Municipal – insurance
The insurance renewal had not been received as Zurich did not update the Council’s email address when the insurance was taken out last year. The Clerk had emailed & received the quote for the coming year. As the insurance was due to run out today (May 31st) , the quote had been circulated to the Councillors who had all agreed to continue with insurance with Zurich. The Clerk had emailed Zurich to confirm the renewal.
/07 NY Police – April stats
Details noted.
/08 Sirius Minerals Foundation – grant scheme
Maggie had sent details of this grant scheme. To file.
/09 Any late post – NYMNP Joint Area Parish Forum
This will take place on July 26th at Ryedale Folk Museum. Jennifer & the Clerk will wait until the agenda is published to decide whether to attend.

B1705/06 Cheques for signing:
/01 Barnes Nurseries – flowers - £16.00
/02 A Edenbrow – roundup - £9.99
/03 Zurich Municipal – insurance -£206.08

B1705/07 Planning:
/01 NYM/2017/0329/FL Erection of livestock building at Low Pasture Villa Farm
This planning application was discussed. There were no objections. The Clerk will email NYMNP Planning.

B1705/08 New Business:
/01 Stones by Levisham turnoff
A large stone has been placed on the traffic island by the Levisham turnoff. A visitor managed to get her car wedged on it and was unable to move. Two residents had to jack her car up to be able to clear it off the stone. The Clerk will email NYCC Highways to ask if another letter can be sent to David Foster to ask for its removal.
/02 Speeding through village & past play area
Residents have expressed concern about the speed of cars coming through the village especially near the village hall and also along Back Lane near the play area. An item should be included in the Parish Plan questionnaire about speeding. Maggie suggested emailing Mark Smith, our new Community Officer at RDC as road safety is one area of his work. The Clerk will email him.
/03 Village well
A resident has commented that the wall sign at the village well is in need of some maintenance. Councillors agreed to inspect the sign and this will be discussed at the next meeting.

B1705/04
/03 Ownership of land eg verges
Ray Halmshaw gave an overview of the work he has carried out so far. He produced maps for certain parts of the village which indicate which areas are registered with Land Registry. It was agreed that the Clerk should seek legal advice about how to proceed before Ray carried out further detailed work. A working party will be formed in the future to look at this in more detail as future discussions need to take place where there is internet access. Ray was thanked for his work so far.

B1705/09 Date of next meeting
The next meeting will take place on Monday June 26th in the village hall.

Signed……………………………………………………………….(Chairman)
Date…………………………………
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Draft Minutes of the Meeting of Lockton Parish Council held on Monday May 8th 2017 at 7.30pm in Lockton Village Hall


Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Maggie Farey, Sue Warriner & Sandra Culley. Clerk Jackie Edenbrow.

The Parish meeting was not required.

Annual Meeting of the Parish Council.

A1705/01 Appointment of Officers

David opened the meeting & asked for nominations for Chairman for the coming year. Jennifer Halmshaw proposed David Stewart & Jenny Bentley seconded this. David accepted the position for another year. Jenny Bentley proposed that Jennifer Halmshaw remained as vice-chairman & Liz Stead seconded this. Jennifer accepted the position for another year.

A1705/02 Apologies
There were no apologies.

A1705/03 Minutes of last AGM
These were agreed & signed as a true record.

A1705/04 Accounts
The accounts & summary accounts for 2016/7 had already been emailed to Councillors & paper copies were now available. These were discussed. Jennifer commented that the Clerk’s salary did not reflect the hours worked by the Clerk. The Parish Council unanimously accepted the accounts. The accounts were signed by David Stewart & the Clerk.

A1705/05 Any other business
None.

Signed…………………………………………….(Chairman)
Date……………………………
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Draft Minutes of the Meeting of Lockton Parish Council held on Monday May 8th 2017 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Maggie Farey, Sue Warriner & Sandra Culley. Clerk Jackie Edenbrow.

1705/01 Apologies

There were no apologies.

1705/02 Declaration of interests

Liz Stead declared an interest in item 1705/04/05.

1705/03 Minutes of last meeting
These were agreed & signed as a true record.

1705/04 Matters arising/ ongoing
/01 Parish Plan update – Maggie Farey attending
Maggie had been asked to attend the meeting to discuss an update to the Parish Plan which was produced in 2004. The process for producing a new plan was discussed. Maggie offered to prepare a list of possible questions for the questionnaire before the next Parish Council meeting. The Clerk will then email these to the Councillors and then a final list can be agreed at the next meeting. No funds are available this time for preparing plans but Maggie can do some of the printing at RDC. She also agreed to analyse the results. It was decided to adopt a simpler format for the revised Parish Plan so that any printing costs are kept to a minimum. The Clerk will send Ray Halmshaw the digital version of the original Parish Plan & ask if he could set this up on the website. A note will be put in the next Cryer about the update.
/02 Driveway across village green
A letter has been received from the NYMNP planning department stating that a planning application is required for the extension to wheelings but this has not yet been received. The Clerk will email NYMNP planning again.
/03 Ownership of land eg verges
This was discussed at the Thornton ward meeting which the Clerk & Jennifer & Ray Halmshaw attended. Ray has offered to look into this in more detail for the Parish Council. Jennifer was asked to pass on the Council’s thanks for this.
/04 Land down Overscar Lane
The Clerk had prepared draft agreements for both pieces of land & these had been emailed to Councillors. An amendment was suggested and the Clerk will now prepare amended agreements. These will be sent to Ami Walker at NYMNP for comment. Then the Clerk will send the agreements to Angela Carter & Amanda Thorpe.
/05 Cricket field
The Cricket club who are continuing to rent the field have removed the trees which were planted without permission. The Parish Council wish to thank them for taking action.
/06 Tour de Yorkshire
The event was enjoyed by many spectators. As well as decorations from the Parish Council, the WI & the tearoom had also made some. Unfortunately the helicopter didn’t pass over the cricket field so the decorations were not televised. Mark was thanked for organising the Parish Council decorations.
/07 Youth Hostel
The Youth Hostel now has a new manager. Jenny has spoken with him and he is prepared to keep the area tidier. Also he will ask visitors not to play in the churchyard. The Clerk has spoken to David Cockerill about repairing the wall. He will be in the village in the next day or so & will contact the Clerk to decide what needs repairing.
/08 Parish Caretaker
The Clerk has contacted the NYMNP about grants for a Parish Caretaker but did not get a reply. Maggie offered to make some enquiries.

1705/05 Correspondence

/01 NYMNP – Southern Area Parish Forum – agenda
Details noted.
/02 RDC – County Council election notices
Already on village noticeboard including a recent notice for the general election.
/03 RDC - Precept remittance advice
To file.
/04 RDC - Community teams
Jennifer, Jenny & the Clerk have already met our Community Officer, Mark Smith, when he came to visit Lockton with Maggie Farey. Mark is now our contact for all issues with RDC and is the contact for any resident. A note will be put in the next Cryer about this change at RDC.
/05 PKF Littlejohn LLP – external audit
Stephen Broadbent is currently carrying out the internal audit for the Parish Council. The Annual Return has to reach the external auditors PKF Littlejohn by June 12th. The Annual Return will need to be approved at the next Parish Council meeting so this will need to be arranged a week to a fortnight before this deadline to allow time for the Clerk to complete all the work before posting.
/06 HM Revenue & Customs – VAT refund, income tax year end
The VAT refund has now been received. The year-end tax work has been completed online for the Clerk.
/07 Community First Yorkshire - Rural Action Yorkshire new name
Rural Action Yorkshire has now merged with the North Yorkshire & York Forum. Maggie gave an overview of the additional work taken over from Coast & Vale Community Action.
/08 Coast & Vale Community Action – details of changes
This letter details the changes mentioned in item 1705/05/07.
/09 Thornton Dale Ward Meeting – minutes
These included details of the proposed ward plan which includes digital mapping of the ward including assets, community groups etc. Maggie gave more details of the plan which will be discussed in more detail at the next Thornton Ward meeting which will be held in Lockton village hall.
/10 North Yorkshire Open Studios – poster & booklet
There was already a poster in the village noticeboard so just the booklet was added.
/11 Any late post – NY Police – March stats
Details noted.
/12 Any late post – NYCC – Highways permit consultation
Details noted – for contractor work.
/13 Any late post – Clerks & Councils Direct newsletter
Details noted.

1705/06 Cheques for signing:
/01 S Hough – grass cutting - £300.00
/02 J Edenbrow – tour de Yorkshire expenses - £87.55

1705/07 Planning:
None

1705/08 New Business:
/01 Cemetery – hedge & roundup
The hedge round the cemetery is getting quite high. It was decided to get Steve Hough to give a quote for the work. Tony Edenbrow has offered to clear the weeds on some of the larger graves if the Council will pay for the Roundup. This was agreed.
/02 Flowers round village sign
It was decided to buy some plants again this year for around the village sign. The Clerk will arrange this.
/03 Trees near path to Valley church
A resident has reported that there are several dead trees near the path to the valley church which could fall across the path. The Clerk will look at these before the next meeting.

1705/09 Date of next meeting
The next meeting will take place on Wednesday May 31st in the village hall.

Signed………………………………………(Chairman)
Date………………………
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