Minutes of Lockton Parish Council Meetings 2015/2016

For:   May 2015 (AGM)

May 2015

June 2015

July 2015

August 2015

               September 2015
               October 2015

               November 2015

               January 2016

               February 2016

              March 2016
              April 2016


Draft Minutes of the Meeting of Lockton Parish Council held on Monday 25th April 2016 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Julie Witte. Clerk Jackie Edenbrow.

1604/01 Apologies
There were no apologies.

1604/02 Declaration of interests
No one declared an interest.

1604/03 Minutes of last meeting

These were agreed & signed as a true record.

1604/04 Matters arising/ ongoing
/01 Defibrillator
The paint has still not arrived for the phone box despite Julie’s efforts. Carolynn Nowill has emailed as the deadline given for the renovation was drawing near. The Clerk has replied thanking them for their work so far & explaining the current position. The defibrillator box & signs have arrived. Julie has arranged for an electrician to look at what is required to install the defibrillator box. The training will take place after the defibrillator has been installed.
/02 Lockton Artists group
Julie said that the group no longer wished to use the telephone box during their Open Studios event.
Julie was thanked for coming & left the meeting.
/03 Street light by Hope House
The Clerk had contacted Paul Gilmore at NYCC who thought that Northern Powergrid had already done the work as part of the next phase of undergrounding. He was going to make enquiries & email with an update.
/04 Tarmac opposite cemetery
The Clerk has emailed again but there has been no response.
/05 Potholes
Potholes have been repaired on Back Lane but not some in the Square. The Clerk will report these & also contact Alan Sawdon for a quote for the repair of the potholes on Parish Council land.
/06 Standing orders
The Clerk has recently completed the third section of standing orders & will email these to David for checking.
/07 Fallen gravestone
This was repaired very quickly after the Clerk sent the email discussed at the last meeting.
/08 Review of itemised items on insurance policy
The current policy with Aon is a very general Parish Council policy which does not require exact details of equipment. This means that the policy does not need amendment if there are changes & makes the policy cheaper. The renewal date is June 1st. Zurich Insurance have emailed wanting to give a quote. The Clerk will email requesting a quote & the quotes will be discussed at the next meeting to decide which to accept.
/09 Audit 2016
The Clerk is currently working on the year end accounts & will give them to Stephen Broadbent for the internal audit as soon as possible.
/10 Review of land rentals for 2017
This will take place at the same time as the precept for next year is considered.
/11 Stones on verge edge
The Clerk has emailed a draft letter to David for consideration. David will send a revised letter shortly.
/12 Planning application appeals consultation
The government has rejected the request for Parish Councils to be able to appeal against approved planning applications.

1604/05 Correspondence
/01 NYMNP – Alterations to Properties within the Conservation Area
This is the revised directive 4 leaflet which has been sent to every household in the conservation area.
/02 NYMNP – NYMNPA’s Community grant
On village noticeboard.
/03 NYMNP – Trees in conservation area – village hall
The village hall committee has been granted permission to carry out remedial work on the two trees either side of the gate.
/04 RDC – Election of a Police & Crime Commissioner for North Yorkshire poster
Already on village noticeboard.
/05 RDC – Statement of persons nominated for P & C Commissioner
On village noticeboard.
/06 RDC – Precept payment
The first instalment has been paid.
/07 NYCC – grass cutting payments
The letter confirms that the grass cutting payment for this year will be £105.57.
/08 NYCC –Temporary closure of David Lane
The Clerk has emailed Paula Robson to let her know about the closure.
/09 YLCA – White Rose Update – newsletter
This has details about the submission of the annual return.
/10 NY Police – stats – emailed to Councillors
These were emailed with the agenda.
/11 HM Revenue & Customs – VAT refund
The VAT refund was received just before the year end.
/12 R Lloyd – village parking
Rob Lloyd has emailed regarding a parking problem & would like a note to be placed in the next Cryer concerning parking on the street. This was agreed.
/13 Any late post - none

1604/06 Cheques for signing
/01 The Community Heartbeat Trust – cabinet, signs & training - £894.00

1604/07 Planning:
/01 NYM/2016/0169/FL erection of timber structure (retrospective) at Oak Crag
This application was discussed. There were no objections. The Clerk will email.

1604/08 New Business
/01 Flowers at village sign
It was agreed to plant some annuals by the village sign again. The Clerk will arrange this.

1604/09 Date of next meeting
The next meeting which is the Annual meeting has already been arranged for Monday May 23rd.

The Chairman thanked those present and the meeting closed at 8.15pm.

Signed……………………………….(Chairman)

Date………………

top of page


Draft Minutes of the Meeting of Lockton Parish Council held on Monday 21st March 2016 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Julie Witte & Janilaine Mainprize. Clerk Jackie Edenbrow.

1603/01 Apologies
There were no apologies.

1603/02 Declaration of interests
No one declared an interest.

1603/03 Minutes of last meeting
These were agreed & signed as a true record.

1603/04 Matters arising/ ongoing
/01 Defibrillator
The barn dance raised £334.50 for the defibrillator fund which means that the total funds now stand at nearly £1000. Julie will transfer the fund raising from the Tea Rooms to the Parish Council. Julie Witte has been in touch with the Community Heartbeat Trust (CHT) & they have formally adopted the phone box. It will be transferred to the Parish Council next year. There are conditions on the restoration of the phone box from NYMNP as it is a listed building. The telephone name panels cannot be replaced and so a defibrillator sign will have to be attached to the glass. As most of the funds have now been raised, the Parish Council agreed that Julie could go ahead & order the defibrillator box & signs. As the fire service cannot provide CPR training as had been originally hoped, it was agreed that Julie could also order training sessions. The CHT will supply paint vouchers for the phone box restoration. Emails have been received from Mike & Carolynn Nowill regarding the phone box as it is outside their house. They have offered to carry out the restoration work on the phone box. As the equipment will hopefully arrive in about four weeks or so, it was decided   to email the Nowills & accept their offer but to request that it is done in the next four weeks. If this is not possible, then volunteers will have to carry out the work. Julie will chase up the paint vouchers & arrange for the invoice for the equipment to be sent to the Parish Council. As the telephone panels have to remain, the NYMNP had suggested that an emergency phone should be installed. As the mobile reception will soon be improved & the cost of an emergency phone would be over £200, it was decided not to proceed with this at the moment but to review this at a later stage.
/02 Lockton Artists group
The Lockton Artists would like to use the telephone box during their Open Studios week. They are having a workshop in the village hall prior to the event for residents to make decorative hearts. They would like to have these in the phone box for sale during the event because of the connection between hearts & the defibrillator. It was decided not to make a decision at this stage but to wait until the next Council meeting. Janilaine said that they would go ahead with the workshop & if it was decided that the phone box could not be used, then they would arrange for the decorative hearts to be sold in the village hall.
Julie & Janilaine were thanked for coming & they left the meeting.
/03 Street light by Hope House
Ongoing.
/04 Tarmac opposite cemetery
Ongoing.
/05 Potholes
An email has been received from Adrian Bury about a pothole down Hudgin Lane which caused his wife to sustain an injury. This has been reported in the past but was not considered bad enough. The Clerk will report it again. The Clerk will contact Alan Sawdon before the next meeting to ask for a quote for repairing the potholes in the Square.
 /06 Standing orders
Ongoing
 /07 Fallen gravestone
It is now nearly 6 months since this gravestone was damaged & it still has not been repaired despite many requests. It was decided that the Clerk should email John Napthine again & state that if the gravestone is not repaired within three weeks, the Parish Council will arrange for the repair & then bill him.
/08 Grass cutting
A quote for the grass cutting has been received from Steve Hough. He would charge £1450.00 per annum for 13/14 cuts & this could be a 2 year contract. This is slightly cheaper than John Napthine & is also for more cuts. This is about the number of cuts which Steve Bentley or Tony Edenbrow did in a year to keep the grass tidy. Steve Hough would also do some strimming in the cemetery. It was decided to give Steve Hough the contract for this year & to extend the contract if residents are happy with his work. The Clerk will email him & also email John Napthine to cancel his contract.
 
1603/05 Correspondence
/01
NYMNP – Southern Area Parish Forum – poster
On village noticeboard.
/02 RDC – brown bin collection for 2016/7
Already on village noticeboard.
/03 RDC – Register of electors 2016
To file.
/04  NYCC – Highways capital programme 2016/7
None of the proposed work is in Lockton.
/05 NYCC – Ryedale Area Committee – poster & agenda
Details noted.
/06 YLCA – section 137 expenditure limit 2016/7
The figure for the coming year is £7.42 per elector.
/07 YLCA –Petition to give local councils the right to appeal planning decisions
At the moment, if a planning application is refused, the applicant has a right of appeal. However if an application is granted no one has a right to appeal. This petition needs 10,000 signatures for the Government to respond. The Clerk will complete the petition online on behalf of the Parish Council.
/08 YLCA –Revised model financial regulations 2016
The Clerk will update the financial regulations after the audit has been completed.
/09 YLCA –Local Council audit year ended March 2016
This note highlights the changes introduced this year in the audit procedure. Section 1 – the Annual Governance Statement – must be completed before Section 2 – the Accounts.
/10 RuralActionYorkshire -Warm & Well project  
This poster will be displayed before next winter.
/11 NY Police – Jan/Feb stats – sent as emails
The stats were sent with this meeting’s agenda.
/12 K Hollinrake MP – EU debate – poster
On village noticeboard.
/13 PKF Littlejohn LLP – audit 2015/16
The Annual Return must reach Littlejohns by 13 June. This year Lockton has been selected for intermediate level procedures. This means that as well as the usual documentation, the Clerk has to send a copy of bank statements at 31 March 2016 & also a copy of the minutes concerning any ‘except for’ matters. The matter brought to our attention last year concerned the asset register not being updated to include newly purchased items. The Clerk confirmed that the asset register has now been updated for purchases up to this year end. The Clerk has contacted Stephen Broadbent who will carry out the internal audit for the year end.
/14 A Thorpe – land rental on Overscar Lane / revision of Parish Council rentals
Amanda Thorpe has made enquiries about the Parish Council land for rent on Overscar Lane. It is currently rented by Betty Hughes who lives adjacent to the area but who now has her house up for sale. As Betty still lives there & has not contacted the Parish Council to terminate the contract, it was agreed that the contract with Betty continues for the coming year. The Clerk has contacted the NYMNP to enquire about what is special about the area but the person concerned was on holiday. It is possible that the Park would like us to include any extra requirements into a future contract. The rental price of this area was discussed & as none of the Parish Council rentals have been increased for many years whilst the precept has had to be increased, it was decided to review the rental charges before 2017.
/15 Clerks & Councils Direct – newsletter
On village hall noticeboard.
/16 Zurich Insurance – invitation to get a quote
The insurance renewal date is June 1st. Last year due to the elections in May, there wasn’t time to review the insurance. The items insured will be reviewed at the next meeting. The Clerk will then arrange to get two or three quotes before the May meeting.
/17 Tower Mint Ltd - commemorative medal for Queens 90th birthday
No interest.
/18 Any late post – NYMNP – Planning Parish Training event
No one is able to attend.
/19 Any late post – NYMNP – notice of tree felling at Kingthorpe on Forestry register
Details noted.
/20 Any late post – NYCC Changes to Household waste
The opening hours are reducing at the household waste tips & there will be a charge now for tyres. Poster on village noticeboard & note in the next Cryer.

1603/06 Cheques for signing  
/01
J Edenbrow – clerk’s expenses - £20.92
/02 A Edenbrow – strimming material costs - £16.60
/03 Lockton village hall – rent - £50.00
/04 YLCA – annual subscription - £115.00

1603/07 Planning:
/01 NYM/2015/0935/OHL    relocation of overhead line at Ellerbeck
- decision – no objection
/02 NYM/2016/0157/LB      listed building consent for alterations at Kingthorpe House
It was decided not to comment on this application.
/03 NYM/2016/0114/FL   change to allow local occupancy at High House Farm Annexe, David Lane
As there is very little property for rent in Lockton it was decided to support this application. The Clerk will email.

1603/08 New Business
/01 Highways presentation / Thornton Ward meeting
The Clerk attended both these meetings. The Highways presentation gave details of how they operated & of the new ways of contacting them to report problems. At the Thornton ward meeting, Janet Sanderson reminded everyone that she could offer some small grants from June. The minimum grant was for £300.00. If it was decided that an emergency phone was required, then this grant might be suitable.
/02 VAT
The Clerk confirmed that an application for the VAT refund had been posted.
/03 Stones by Levisham turn-off
It was reported that there were now several stones on the edge of the triangle & on the verge edge. Highways do not approve of this and it was decided that a letter should be sent from the Chairman to David Foster requesting that he should remove them as these have already caused damage to a car. The Clerk will arrange this.

1603/09 Date of next meeting  
The next meeting will take place on Monday April 25th 2016.  The Annual Meeting will take place on Monday May 23rd to ensure that there is sufficient time to send the Annual Return to the external auditors by the required date.

The Chairman thanked those present and the meeting closed at 9.20pm.

Signed…………………….(Chairman)
Date……………………

top of page


Draft Minutes of the Meeting of Lockton Parish Council held on Monday 8th February 2016 at 7.30pm in Lockton Village Hall Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Geoff Kell. Clerk Jackie Edenbrow.

1602/01 Apologies

There were no apologies.

1602/02 Declaration of interests
No one declared an interest.

1602/03 Minutes of last meeting
These were agreed & signed as a true record.

1602/04 Matters arising/ ongoing

/01 Defibrillator
Julie Witte has said that approval has been given for the phone box to be used for storing the defibrillator but the paperwork is taking a long time. The phone has now been removed from the box. An email has been received from Mike & Carolyn Nowill concerning the state of the phone box & the ownership. The Clerk will reply with details of the progress made so far.
/02 Street light by Hope House
Ongoing.
/03 Tarmac opposite cemetery
There still has been no response to emails sent.
/04 Potholes
Ongoing.
/05 Standing orders
The Clerk has been unable to complete the final section but will do this shortly.
/06 Fallen gravestone
John Napthine had emailed to say that the work would be carried out by Atkinsons either last week or this week. The work hasn’t been completed yet. The Clerk will email John again if the work isn’t done.
/07 Trees on PC land down Mill Bank Lane
These had been checked by some of the Councillors and it was agreed that no work needed to be done at this stage.

1602/05 Correspondence

/01 NYMNP – farmer funding event – poster
The poster was put up on the village noticeboard.
/02 NYCC – Fracking investigation
Apparently there has been some fraudulent correspondence regarding the fracking planning application at Kirbymisperton and the police have been called in to investigate. A request has been made for any information. No one was aware of any details.
/03 NYCC - Community resilience training
Details noted.
/04 NYCC - Draught excluder campaign
David took this poster as it might be of interest for groups who do voluntary work for the hospice in Pontefract.
/05 YLCA – Ryedale Branch meeting – notice & agenda
Details noted.
/06 YLCA –White Rose Update newsletter
Items of interest included a note that the referendum principles for the capping of Parish Council precepts which will not apply for 2016/17 and some details on the intricacies of agendas.
/07 YLCA – Establishment of working group to monitor fracking developments
No one was interested in being involved with this group.
/08 NY Police – December stats
Even this revised format is hard to read. The Clerk will email subsequent stats when sending out the agenda.
/09 The Pension Regulator – new pension scheme
This is another reminder about setting up a pension scheme.
/10 Clerks & Councils Direct – newsletter
On village hall noticeboard.
/11 Steve Hough – grass cutting tender enquiry
Steve Hough has emailed & dropped off a business card. He would like to tender for the village grass cutting. It was decided to ask him to tender as he lives fairly locally & also to ask John Napthine to give us a price for this year. A decision will be made at the next meeting.
/12 Ricochet – TV company looking for B&Bs
This company is looking for potential B&Bs as well as established ones to appear in a Channel 5 daytime programme. The Clerk will put the note on the village noticeboard.
/13 Any late post – Kevin Hollinrake MP – advice surgeries poster
On village noticeboard & also a note in the next Cryer.
/14 Any late post – Lockton Artists Open Studios
This is a newly formed Lockton group who are planning to hold an ‘Open Studios’ event in the village during the summer. They are seeking a grant from RDC to help with the project costs & would like a letter of support from the Council. The Clerk will email a letter. It was felt that the Parish Council could not offer any financial assistance as the precept has had to be increased this year just to cover known costs.

1602/06 Cheques for signing
/01 J Edenbrow – clerk’s salary - £400.00
/02 HMRC – clerk’s income tax - £100.00

1602/07 Planning:
/01 NYM/2015/0935/OHL relocation of overhead line at Ellerbeck
The cut-off date for comments on this application was before this meeting. This was discussed with David & since all the aspects of the undergrounding have been discussed at previous meetings with no concerns raised, it had been decided not to ask for an extension.
/02 NYM/2015/0364/CU change of use of ground floor to tearoom/restaurant & retail outlet
at Lockton Tearooms & Gallery
This application was discussed including the parking & times of opening. It was decided to support the application. The Clerk will email.

1602/08 New Business
/01 Next Parish Forum in Lockton village hall
A request has been received from NYMNP to hold the next Parish Forum meeting in Lockton village hall. This will take place on Tuesday April 19th. Jennifer offered to help the Clerk with the refreshments.

1602/09 Date of next meeting

The next meeting will take place on Monday March 21st 2016.

The Chairman thanked those present and the meeting closed at 8.20pm.

Signed……………………………………………………………….(Chairman)
Date……………………………

top of page


Draft Minutes of the Meeting of Lockton Parish Council held on Monday 4th January 2016 at 7.30pm in Lockton Village Hall Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Geoff Kell. Clerk Jackie Edenbrow.

1601/01 Apologies
There were no apologies.

1601/02 Declaration of interests

No one declared an interest.

1601/03 Minutes of last meeting
These were agreed & signed as a true record.

1601/04 Matters arising/ ongoing
/01 Defibrillator
There is no news yet about if it is possible to use the phone box. The Well Dressed Band are organising a barn dance again this year in the village hall. The Strong family have asked again which local charity should be supported. It was decided to ask them to support the defibrillator fund. This probably will mean that enough funds have been raised to complete the project. The Clerk will email the Strong family.
/02 Street light by Hope House
The Clerk has spoken to Paul Gilmore at NYCC. The NYMNP are arranging for more undergrounding work to be carried out this spring in the National Park & he will be meeting the representative from Northern Powergrid next week to discuss the work. He has asked for the street light at Hope House to be included in the work so that there will be no costs for the Parish Council for the electrical connection.
/03 Tarmac opposite cemetery
The Clerk will email NYCC highways again.
/04 Potholes
Jenny Bentley has shown Alan Sawdon the potholes in the Square & has asked him for a quote for repairing these. The work cannot be done until the spring. The Clerk will phone Alan to get the quote before the next meeting.
/05 Hedge by cricket field
The field is very wet at the moment so no work could be carried out. It isn’t causing any problem at the moment as the elder/bottery has lost its leaves. This will be reviewed again later in the year.
/06 Standing orders
The Clerk has emailed David with the next section of standing orders & will complete the final section shortly. Then the standing orders can be adopted at the March meeting.
/07 Fallen gravestone
This has still not been repaired. The Clerk will email John Napthine again.
/08 Precept for 2016/7
The budget for the rest of this year & for the next financial year which was emailed to Councillors prior to the meeting was discussed. It was decided that the precept should cover the regular expenses of the Parish Council. So it was agreed that the precept should be set for 2016/7 at £3055.00. The Clerk & Chairman signed the RDC form & the Clerk will ensure it reaches RDC before the deadline date.

1601/05 Correspondence
/01 NYCC – Ryedale Area Committee – notice & agenda
Details noted.
/02 NYCC – Changes to supported bus services from April 2016
Some bus services will no longer be subsidised but there are no changes to the 840 Coastliner bus service.
/03 YLCA – membership subscriptions 2016/7
The National Association had approved an 18% increase in subscription fees but the YLCA have decided soften the financial blow & will be raising their fees by only 4.9%.
/04 YLCA – The Queen’s birthday beacons
There will be a beacon celebration for the Queen’s 90th birthday in April & Councils are encouraged to get involved. A beacon is lit at Fylingdales & it was decided that the Parish Council should not take part.
/05 YLCA – The future of external audit
The Audit Commission ceased to exist last year & a new company (Smaller Authorities’ Audit Appointments Ltd) will take over the work. Parish Councils now have the option of opting out & making their own arrangements for an external audit but this will involve extra work & extra costs for no real gain. The Councillors agreed to participate in the new scheme so there is no need to do anything at this stage.
/06 YLCA –White Rose Update newsletter
This contained details of the revised subscription fees, the new external audit regime & Clerk’s employment contracts.
/07 Rural Action Yorkshire – Free community projects
Two projects are starting in Ryedale. One involves thermal imaging of properties & the other involves musical sessions for the elderly. Neither were suitable for Lockton.
/08 Northern Powergrid – wayleaves payment
The annual wayleaves payment has been received.
/09 NY Police - Nov stats – new format
The stats are now in a new format. These are a spreadsheet in a word document & are in a very small font which is difficult to read. The Clerk has asked if these could be sent in an easier to read format next time. NY Police have agreed to send them in an excel format in future.
/10 Email regarding parking in village
The email raises concern about a trailer parked at Derwent House. This is parked on private land which has a haulage licence and so this is not a Parish Council matter. However as residents have also expressed verbal concern about this, David will email Cllr Janet Sanderson raising the concerns if the matter cannot be resolved locally.
/11 No late post.

1601/06 Cheques for signing
/01 John Napthine – grass cutting – confirmation of payment - £180.00

1601/07 Planning:
None

1601/08 New Business
/01 Trees on PC land down Mill Bank Lane
There is a damaged tree growing in the cliff face on the land owned by the Parish Council & it is resting on another tree. The owner of Sunny Crest whose garden is above this area has raised concerns about this and the possibility of it causing a tree to fall over Mill Bank Lane. The Councillors agreed to look at this area before the next meeting to assess if remedial work is required.
/02 Allotments
A resident has raised the possibility of having a few allotments at the cemetery on the land adjacent to the wild flower area. It was decided that this was not appropriate use of this area.

1601/09 Date of next meeting
The next meeting will take place on Monday February 8th 2016.

The Chairman thanked those present and the meeting closed at 8.35pm.
Signed……………………….(Chairman)

Date……………

top of page


Draft Minutes of the Meeting of Lockton Parish Council held on Monday 23rd November 2015 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Clerk Jackie Edenbrow.

1511/01 Apologies

There were no apologies.

1511/02 Declaration of interests

No one declared an interest.

1511/03 Minutes of last meeting

These were agreed & signed as a true record.

1511/04 Matters arising/ ongoing:
/01 Defibrillator
The Hunt Committee has given the Parish Council a donation of £302.00 from their Harvest Festival to go towards the defibrillator fund. The Clerk has emailed Julie Witte to let her know. The Clerk will write to thank the Hunt.
/02 Street light by Hope House
Paul Gilmore from NYCC has been trying to get the electric supply for the light from the Northern Powergrid undergrounding team free of charge as the undergrounding resulted in the need for this new light. He has had no success & has emailed to offer the Council the choice of him continuing to try to get a free connection or to get the connections team to carry out this work for which there will be a charge. This charge had been included in his original quote. The Councillors decided to have the work done by the connections team & pay the charge. Also we will ask for details of his contacts at the undergrounding team & the Clerk will try to get the charge reimbursed. The Clerk will email Paul.
/03 Tarmac opposite cemetery
The Clerk has emailed but had no response yet again.
/04 Potholes
Liz’s contact for tarmacing no longer does this work. There is a company in York who will do potholes but they generally carry out large scale work. Alan Sawdon was suggested as a local contact. There was a discussion on what work needs to be done. The Clerk will contact Alan & ask him for a quote giving a breakdown for the various work required. Then a decision can be made at a later meeting depending on the costs.
/05 Hedge by cricket field
The Clerk has contacted John Shepherd & he will trim the hedge & bush when the weather is dry.
/06 Standing orders
The Clerk has not completed another section yet.
/07 Fallen gravestone
The Clerk had spoken to John Napthine about the gravestone after the last meeting. He had not been told about it by his contractor. He said that he would arrange for the work to be completed. As no work had been done the Clerk had emailed him recently. He replied that he would do the work when it is dry.
/08 Parish Cryer
David had replied to Colin Culley & had received a reply from him bringing this to a close.

1511/05 Correspondence:
/01 NYMNP – Minerals & Waste Joint Plan – consultation
Details noted.
/02 RDC – Local Plan Sites Document –sites consultation
This does not cover Lockton as the National Park is our planning authority.
/03 NYCC – Urban grass cutting payments 2016/7
The payment for 2016/7 will be about £105.57. The figure will be finalised in January 2016. It was decided that the Parish Council would continue to arrange local grass cutting. The Clerk will email the form to indicate this.
/04 NYCC –Local Transport Plan consultation
Details noted.
/05 NYCC –Highways assets sponsorship
NYCC are arranging a pilot scheme for sponsorship of highways assets. NYCC need to know where there are any local arrangements already in place. There are none in Lockton.
/06 YLCA – White Rose Update
This details changes to the publication arrangements for the Council’s accounts in 2016 and gives details of the new pension requirements also for 2016.
/07 YLCA – Workplace pensions briefing note
To file.
/08 YLCA –Good neighbour scheme
Details noted.
/09 Rural Action Yorkshire – Winter weather scheme
Details noted.
/10 NY Police – October Stats
On village hall noticeboard.
/11 Clerks & Councils Direct
On village hall noticeboard.
/12 Any late post – The Pension Regulator
This letter gives details about the timetable for setting up a pension scheme but this does not apply to Lockton.
/13 Any late post – RDC – precept for 2016/7
This will be discussed at the next meeting to give time for the Clerk to prepare a budget for the coming year.

1511/06 Cheques for signing:

None

1511/07 Planning:
/01 NYM0004/2015 Kingthorpe House – planning appeal
Work has been carried out without authorisation & this has now gone to appeal.

1511/08 New Business:
None

1511/09 Date of next meeting:
The next meeting will take place on Monday January 4th 2016.

The Chairman thanked those present and the meeting closed at 8.00pm.

Signed…………………………….(Chairman)

Date………………

top of page


Draft Minutes of the Meeting of Lockton Parish Council held on Monday October 19th 2015 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Julie Witte & Janilaine Mainprize. Clerk Jackie Edenbrow.

1510/01 Apologies
There were no apologies.

1510/02 Declaration of interests
No one declared an interest.

1510/03 Minutes of last meeting
These were agreed & signed as a true record.

1510/04 Matters arising/ ongoing
/01 Defibrillator
Julie has now received the defibrillator from the British Heart Foundation which she has paid for. The Parish Council will cover this cost initially until fundraising is complete. Louise King has spoken to a first aid instructor from the fire service who will arrange for CPR training in the village hall. The dates have yet to be agreed. Julie has received the dummies used for the training. NYMNP Planning had contacted the Clerk & said that they would not have any objections to the Parish Council adopting the phone box & listed building consent would not be needed. Julie has contacted the Community Heartbeat Trust who will arrange for the adoption of the phone box for the Parish Council. Residents are making tea cosies etc. for sale in the tearooms & there have been some donations from residents. The cost of the defibrillator cabinet & electrical work will be about £600. At the Thornton Ward meeting, Janet Sanderson said that RDC were using their community grant to assist villages to purchase defibrillators. The Clerk had made enquiries but the next decision date is March 2016. It is hoped that all the fund raising will be complete by then. Julie & Janilaine were thanked for attending the meeting and they then left.
/02 Street light by Hope House
The Clerk has had no response from Paul Gilmore at NYCC. The Clerk will try again to contact him about the electricity supply to the light fitting.
/03 Tarmac opposite cemetery
This was raised at the Thornton Ward meeting by Janet Sanderson last month & Sharon Fox from NYCC Highways said she would follow this up but the Clerk has not had a response yet.
/04 Potholes
The Clerk had submitted requests for pothole repairs (cemetery & opposite Church by arch) using NYCC’s new system. The pothole by the Church has been repaired & an order has been placed for the repair by the cemetery. The potholes in the Square were discussed. Liz has a possible contact for repairs & will make enquiries.
/05 Grit bins
At the Thornton Ward meeting last month, Sharon Fox, NYCC Highways, said that the Parish Council could keep the grit bins that NYCC will not service free of charge if they wished & service them themselves. The Clerk said that Lockton would like to keep all the surplus bins. Since then the Clerk has received an email stating that the Parish Council will be billed nearly £1000 for servicing these bins but this has now been clarified & there will be no charge.
/06 Hedge by cricket field
Ongoing.
/07 Standing orders
The Clerk had emailed David with the first section of Standing Orders for Lockton. David said that he had checked these & was happy for the Clerk to complete the second section.
/08 Parish Cryer
David’s draft response to Colin Culley’s letter was discussed & approved. David will send the letter shortly.

1510/05 Correspondence
/01 NYMNP – Secretary of State Member vacancies
Details noted.
/02 RDC – Parish Liaison meeting – agenda
Details noted.
/03 YLCA – Ryedale Branch meeting – agenda & minutes
This included a report from Helmsley Town Council regarding Shale Gas Planning applications.
/04 NY Police – Sept stats
On village hall noticeboard.
/05 RoSPA – play area inspection report
This will be passed to the Lockton & Levisham playing field committee.
/06 Any late post – NYCC – bus subsidy reductions
Details noted
/07 Any late post – NYCC – bridge repairs
The repairs at Ellerbeck bridge & Saltersgate bridge have started today & will continue until the end of January 2016.

1510/06 Cheques for signing
/01 Play safety Ltd – play area inspection - £96.00

1510/07 Planning:
None

1510/08 New Business
/01 Cemetery – grass cutting/ grave stone
There have been nine cuts so far this year as the last cut was delayed because of rain. It’s possible that there will not be a final cut because of the weather. At the last cut at the cemetery, the grass cutter hit Alf Brown’s gravestone. This has been reported to Bryan Brown. John Napthine has not been in touch about it which seems surprising. It was agreed that the Clerk should contact John to discuss the repair.

1510/09 Date of next meeting
The next meeting will take place on Monday November 23rd.

The Chairman thanked those present and the meeting closed at 8.45pm.

Signed………………………………….(Chairman)
Date…………………

top of page


Draft Minutes of the Meeting of Lockton Parish Council held on Monday September 21st 2015 at 7.30pm in Lockton Village Hall Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Julie Witte & Janilaine Mainprize. Clerk Jackie Edenbrow.

1509/01 Apologies
There were no apologies.

1509/02 Declaration of interests
No one declared an interest.

1509/03 Minutes of last meeting
These were agreed & signed as a true record.

1509/04 Matters arising/ ongoing
/01 Defibrillator
Julie & Janilaine explained how their fundraising was progressing & that Julie had received a grant from the British Heart Foundation towards a defibrillator. The site for the defibrillator was discussed & the preferred site was the telephone box. The Parish Council has been asked in the past if it would like to adopt the phone box. If a redundant phone box is used to house a defibrillator, BT will pay for the electricity & arrange for paint to be supplied to refurbish the box. The Clerk had contacted NYMNP Planning concerning any listed building consent requirement but had not had a reply yet. Assuming that Planning have no objections, Julie will arrange for the adoption process to start. The British Heart Foundation will also assist with equipment for CPR training for interested residents. The Parish Council agreed to take ownership of the project when the fundraising is complete. Julie & Janilaine were thanked for attending the meeting and they then left.
/02 Street light by Hope House
The light fitting has now been installed but has not yet got an electricity supply. The Clerk will email Paul Gilmore at NYCC for an update.
/03 Tarmac opposite cemetery
Ongoing. The Clerk will email NYCC Highways again.
/04 Printer
The printer & additional inks have now arrived. At the moment, the printer comes with a 3 year warranty & £60 cashback.
/05 Audit 2015
The audit form has now been returned by the external auditors. Their comment was that although the Parish Council had replaced the laptop, the value of assets had not changed.
/06 Potholes
Ongoing.
/07 Parish Cryer
The letter from Colin Culley received just prior to the previous meeting was discussed. An anonymous donation prior to the meeting will cover the invoice cost. David will reply to Colin covering the various topics Colin has raised.
/08 Village well
Ray & Jennifer Halmshaw have tidied the area by the well. The Clerk contacted David Smith & the person who had sent the email. An email note of thanks was received from this person who actually is a resident.
/09 Grit bins
A letter just received from NYCC states that the grit bins which they are no longer going to service will be shortly removed.
/10 Hedge by cricket field
The hedge causing the problem is not adjoining the cricket field but in the next field belonging to John Shepherd. The Clerk will phone to ask if he will maintain the hedge.

1509/05 Correspondence
/01 NYMNP – Annual report
The annual report is now available online.
/02 NYCC – Ryedale Area Committee – notice & agenda
Details noted.
/03 YLCA – White Rose Update newsletter
This has details of the transparency fund now set up for small Parish Councils.
/04 YLCA – Transparency fund
This gives additional details of the fund. As the Parish Council does not incur any costs as the Heritage Group allow the Parish Council to use their website, this fund is not applicable to Lockton.
/05 NY Police – August stats
On village hall noticeboard.
/06 Thornton Dale Ward Parishes meeting - agenda
The Clerk will attend this meeting tomorrow.
/07 Clerks & Councils Direct
On village hall noticeboard.
/08 Any late post – RDC – precept remittance advice
To file.

1509/06 Cheques for signing
/01 J Edenbrow – purchase of printer & inks - £135.89

1509/07 Planning:
/01 NYM/2015/0381/LB repairs to Ellerbeck North bridge – decision granted
/02 NYM/2012/0796/FL amendments to previous planning to form one local occupancy dwelling & one holiday cottage at Fox & Rabbit Cottages
There were no objections to this application. The Clerk will email.

1509/08 New Business
/01 Standing Orders
The Clerk has started looking at preparing standing orders for Lockton. David agreed to check these in sections. The Clerk will email the first section when completed.

1509/09 Date of next meeting
The next meeting will take place on Monday October 19th.

The Chairman thanked those present and the meeting closed at 9.00pm.

Signed…………………………….(Chairman)

Date………………

top of page


Draft Minutes of the Meeting of Lockton Parish Council held on Monday May 18th 2015 at 7.30pm in Lockton Village Hall
Present: Cllrs. Jennifer Halmshaw, Liz Stead, David Stewart & Jenny Bentley. Also Chester Brown. Clerk Jackie Edenbrow.

The Parish meeting was not required.

Annual Meeting of the Parish Council.

A1505/01 Appointment of Officers
Chester Brown, as retiring Chairman, opened the meeting & asked for nominations for Chairman. Jennifer Halmshaw proposed David Stewart & Jenny Bentley seconded this. David accepted the position. David then took over the meeting from Chester. Chester was thanked by all the Councillors for all he has done for the Parish Council over many years, both as Councillor & Chairman. Liz Stead proposed that Jennifer Halmshaw remained as vice-chairman & Jenny Bentley seconded this.

A1505/02 Apologies
There were no apologies.

A1505/03 Minutes of last AGM
These were agreed & signed as a true record.

A1505/04 Accounts
The Clerk handed out the accounts & summary accounts for the year 2014/15. These were discussed and the Parish Council unanimously accepted the accounts. The accounts were signed by David Stewart & the Clerk.

A1505/05 Any other business
None.

Signed………………………………….(Chairman)
Date……………………

top of page


Draft Minutes of the Meeting of Lockton Parish Council held on Monday August 24th 2015 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Also Ray Halmshaw. Clerk Jackie Edenbrow. 

1508/01 Apologies
There were no apologies. 

1508/02 Declaration of interests 
Jennifer Halmshaw expressed an interest in 1508/05/05.

1508/03 Minutes of last meeting
These were agreed & signed as a true record.

1508/04 Matters arising/ ongoing
/01 Street light by Hope House
The contractors had come to put the light up but their scaffold could not reach the required height on the uneven ground. A zip up platform would be required. The Clerk had emailed Paul Gilmore for an update but had not had a reply.
/02 Tarmac opposite cemetery
The Clerk has emailed NYCC but has not had a response yet.
/03 Printer 
The Clerk has investigated what printers are available which suit the Parish Councils requirements now that there are fewer Cryers printed. A colour inkjet printer will now be suitable & the HP Officejet Pro 8620 seemed the best value for money. An additional set of inks would also be purchased. The best prices are on the internet so it was agreed that the Clerk would purchase a printer for the Parish Council but would pay using her own card. The Parish Council will then reimburse at the next meeting. 
/04 Audit 2015
There has not been a response from the external auditor yet.
/05 Potholes
The Clerk has only recently emailed about the potholes.
/06 Parish Cryer
David will prepare new wording for the next Cryer regarding the insertion of adverts. A letter for each Councillor had been left in the village hall just prior to the meeting by Colin Culley regarding payment for adverts in the Cryer. As the Councillors had not had time to read the letter this will be dealt with at the next Parish Council meeting.
/07 Hire of football area for marque
John Schofield has emailed to say that he & his daughter have decided not to hold a party in the village. 

1508/05 Correspondence 
/01 NYMNP – maintenance of village well
David Smith, NYMNP Senior Ranger, has forwarded an email enquiry regarding the state of the well. This used to be kept tidy by James Fisk who used to live next door. Jennifer said that she & Ray would tidy the area. The Clerk will email to let David Smith know.
/02 NYMNP – Joint area Parish forum
No one would be able to attend this meeting.
/03 RDC – compost bin sale poster
This will be put in the village noticeboard.
/04 NYCC – remittance advice for grass cutting - £175.96
To file 
/05 NYCC –grit bins
Ian Burkitt, NYCC highways inspector, has looked again at the two grit bins which the Council considered should remain. The one down David Lane did not meet the new requirements. The one near the Levisham turnoff would meet requirements if it was moved round the corner nearer the slope. Jennifer did not think that there was a suitable position for the bin in this area so it was decided to leave the bin where it is currently sited for the time being.
/06 YLCA – White Rose Update – newsletter
Details regarding funding to assist with meeting digital transparency arrangements, future of local council audit & fracking regulations were noted.
/07 Rural Action Yorkshire – Good Neighbours scheme
It was felt that in Lockton the current informal way that neighbours looked out for each other worked well.
/08 NY Police – July stats
On village hall noticeboard.
/09 Harlequin Group – mobile infrastructure project
Planning for a mast in Levisham which will provide mobile phone coverage for Lockton, Levisham & Newtondale has now been sent to the NYMNP.
/10 Yorkshire Energy Partnership – solar panel scheme
This scheme is coming to an end.
/11 The Patron’s Lunch Events Ltd – The Patron’s Lunch, The Mall, June 2016 
This group is encouraging communities to arrange functions next year to celebrate the Queen’s 90th birthday.
/12 F Cockerill – village defibrillator
Freda has written to offer the hunt’s support for a defibrillator for the village. The tearoom has been organising some fundraising for one but no one really knew what progress has been made. The youth hostel or the village hall were suggested as possible sites for one. Jenny thought that the YHA might contribute towards installing one. The Clerk will email Janilaine at the tearoom to ask what their plans were & how the fundraising was going.
/13 A Bury – lighting, village pavements, car parking
Adrian has emailed with concerns regarding the street light at Hope House, the state of pavements & parking. The street light has been discussed (1508/04/01). NYCC highways have given pavements a low priority while funds are tight & in fact the kerbs have been reported in the past. The parking signs at the west end have no legal standing and are just to encourage people not to park. The Clerk will email with these comments.
/14 Any late post – Malton against superstore – Wentworth Street car park
There are still concerns about the car park’s future. This group would like support to continue their objections to its possible use for a superstore. It was decided not to respond as it was for the residents of Malton to decide.
/15 Any late post – M Walker – Lockton map
Mike Walker, a recent visitor to Lockton, has emailed to highlight a website which has village maps. The map for Lockton had some incorrect house names. The website was not one known to any of the Councillors. This will be considered at a future date.
/16 Any late post – The Pensions Regulator – automatic enrolment
As the Clerk is not eligible for a pension, it is not known what is required at this stage. David will make enquiries about this.

1508/06 Cheques for signing   
/01 John Napthine – grass cutting – confirmation of payment - £510.00 
(invoice for £540.00 less A Gale’s invoice for window repair for £30.00)
/02 John Napthine – grass cutting - £180.00
 
1508/07 Planning: 

/01 NYM/2015/0381/LB repairs to Ellerbeck North bridge – amended details.

There were no objections.
1508/08 New Business 
/01 Hedge by cricket field
The elder/bottery bush near the cricket field has grown up again over summer. Liz will ask Steve to cut it back .
/02 YLCA – Employment Relationship advice & guidance
David has received an email regarding employment arrangements. He will email to the Clerk.
/03 Planning query
A resident has enquired about a local planning problem. She has been advised to contact the NYMNP planning department.

1508/09 Date of next meeting  
The next meeting will take place on Monday September 21st.

The Chairman thanked those present and the meeting closed at 8.40pm.

Signed………………………………….(Chairman)
Date…………………………………

top of page


Draft Minutes of the Meeting of Lockton Parish Council held on Monday July 20th 2015 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Jenny Bentley & Mark Bentley. Clerk Jackie Edenbrow. 

1507/01 Apologies
There were apologies from Liz Stead. 

1507/02 Declaration of interests 
No one declared an interest.

1507/03 Minutes of last meeting
These were agreed & signed as a true record.

1507/04 Matters arising/ ongoing
/01 Barclays Bank mandate change
Confirmation of the new signing arrangement has been received.
/02 Undergounding electricity – street lights
The light should have been installed today but the work has not been carried out. The Clerk will email Paul Gilmore to find out what happened.
/03 Tarmac opposite cemetery
There has been no response. The Clerk will email again.
/04 Printer 
Ongoing.
/05 Publication of Parish Council documents
The documents which must be published annually have now been set up on the Heritage website by Ray Halmshaw. A letter has been received from RDC which indicates that many Parish Councils have not been able to do this & RDC will publish the information on their website for this year only.
/06 Audit 2015
There has been no response yet from the external auditors.
/07 George’s window
The work has now been completed. The Parish Council will pay A Gale’s bill for the work & John Napthine has been sent an invoice. This amount will be deducted from the next payment the Council makes to John.
/08 VAT refund
This refund has finally been paid.
/09 Potholes
Some potholes down Hudgin Lane have been repaired but the ones at the back of the church are not bad enough. Jenny has some tarmac which might be suitable for the potholes in the Square but the weather needs to be hot for it to be used. A bad pothole was reported outside the archway between the cottages opposite the church & the water running down from the A169 has created a trench outside the gate to the cemetery. The Clerk will email NYCC Highways.
/10 Management of recording at Council meetings
This document was approved & the policy was adopted.
/11 Parish Cryer
The invoice & covering letter has been sent regarding the disputed charge for an advert in the Cryer but a payment has not been received yet. David will prepare new wording for the Cryer regarding payment for adverts.

1507/05 Correspondence 
/01 NYMNP – Southern Parish Forum agenda
No one had been able to attend this forum.
/02 RDC – Amendment to register of electors
Details noted.
/03 NYCC – Local Transport Plan consultation
This consultation is to determine the order of priority of NYCC’s Local transport plan objectives. The objectives were discussed & prioritised. The Clerk will email the results.
/04 NYCC – Grass cutting payment for 2015
NYCC will now contribute to the grass cutting for this year. The figure quoted was £175.96. The Clerk has checked that this is correct & does not need to be refunded to NYCC at a later stage. As more than this has already been spent on grass cutting this year, the Clerk will email an invoice to NYCC.
/05 YLCA – RDC garden waste costs
This email gave details of how the waste collection charges were arrived at. The service aims to be self-financing.
/06 YLCA – Annual Review
On the village hall notice board.
/07 CaVCA – request for information on local groups
There were no groups in the village which fitted the criteria.
/08 NY Police – June stats
On village hall notice board.
/09 Ryedale Citizens Advice Bureau – request for donation
The Council’s policy at the moment is not to make charity donations as the Council has had to increase the precept just to cover the increased expenditure on items such as grass cutting.
/10 Long Distance Walkers Assoc – 100 mile walk 2017
The email gives details of a long distance walk which will take place in 2017. Walkers will be passing through the village on two weekends. The organisers will remind the Council of the event early in 2017 & then a note can be placed in the Cryer.
/11 Clerks & Councils Direct – newsletter
On village hall notice board.
/12 Parkers – bulb catalogue
No Interest.
/13 Any late post – North Yorkshire Fire & Rescue Authority – consultation
There are drop-in events organised across the county to discuss the consultation & any member of the public can complete the consultation online.
/14 Any late post – J Schofield – rental of football area of cricket field
John has emailed to enquire whether the Parish Council would rent out the football area for a marque to hold a disco party for his daughter’s 30th birthday (with the village hall having a barn dance for his 70th birthday). The Councillors decided that more information was required before a decision could be made. Details such as the time of year, insurance, loos, restricted access to the area for erecting a marque, etc. all need to be considered. The Clerk will email John to ask for more information before the next meeting. 

1507/06 Cheques for signing   
/01 A Gale – window repair & glass – confirmation of payment - £37.74 

1507/07 Planning 
/01 NYM/2015/0381/LB repairs to Ellerbeck North bridge.
A letter has also been received from highways regarding this work. The work is essential to repair the bridge so the Council has no objections.

1507/08 New Business 
None

1507/09 Date of next meeting  
The next meeting will take place on Monday August 24th.

The Chairman thanked those present and the meeting closed at 8.45pm.
 
Signed……………………………….(Chairman)
Date……………………

top of page
 


Draft Minutes of the Meeting of Lockton Parish Council held on Monday June 22nd 2015 at 7.30pm in Lockton Village Hall Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead, Jenny Bentley & Mark Bentley. Clerk Jackie Edenbrow. 

1506/01 Apologies
There were no apologies. 

1506/02 Declaration of interests 
No one declared an interest.

1506/03 Minutes of last meeting
These were agreed & signed as a true record.

1506/04 Matters arising/ ongoing
/01 Completion of paperwork for Councillor changes & bank mandate
David welcomed Mark to the Parish Council. Mark completed the Parish Councillors declaration book. The Barclays Bank mandate change forms were signed. The Clerk will post these when the Councillors concerned have had their forms signed at a bank branch.
/02 Undergounding electricity – street lights
The Clerk has talked to Paul Gilmore at NYCC & has asked for this to be given a higher priority as this light was ordered last November.
/03 Removal of surplus grit bins
The Clerk had emailed again about the removal of grit bins which were considered essential. The response was that the bins had been assessed by an independent inspector & it was unlikely that our appeal would have any effect. The bins assessed as not essential will not be removed but will not be filled by NYCC highways.
/04 Tarmac opposite cemetery
The Clerk had emailed again about this but has not had any response.
/05 Printer
The Clerk had tried to set up the printer which was on loan to the Parish Council. However as it was not very new it was not compatible with Windows 8.1. It was decided to purchase a new printer. As the Parish Council no longer has a heavy print load, an injet printer could be an option rather than a more expensive laser printer. The Clerk will make some investigations online regarding suitable printers & will notify Councillors of the options. 
/06 Publication of Parish Council documents
The Clerk has discussed this again with Ray Halmshaw & it will be possible to put the required data on the Heritage website. A couple of the required documents were checked & the Clerk will email the full set to Ray to ensure that they are published by the deadline. In future, the draft minutes will need to be published instead of the approved minutes. The Clerk will email out the draft minutes to all the Councillors for checking before they are published.
/07 Audit 2015
Stephen Broadbent has completed the internal audit & the form has now been sent to the external auditors before the deadline.
/08 Dog fouling 
The Dog Warden at RDC has sent some more dog fouling stickers & posters. The Clerk will put these up in the village where the previous ones have come off.
/09 George’s window
Andy Gale, a joiner currently working in the village, has quoted a price for replacing the window plus the cost of the glass. It was decided that with John Napthine’s agreement, the Clerk will ask Andy to carry out the work. The bill will be paid by the Parish Council & John Napthine will be billed for the actual repair cost.
/10 VAT refund
The Clerk has sent another copy of the VAT return to HM Revenue & Customs but has not received any refund yet.
/11 Cemetery – strimming
The grass cutting contract does not include any strimming. Two volunteers have offered to do the strimming if the Parish Council will pay for the petrol & 2 stroke. It was agreed to pay for these & the volunteers were thanked for their offer.
/12 Renewal of local bus services – consultation
The details of the consultation was noted. The subsidy for certain winter journeys on the Coastliner route will be withdrawn. 
/13 Potholes
NYCC cannot help with the repairs of the potholes in the Square. Jenny will look into the cost of purchasing some tarmac from a builder’s merchant. The Clerk will email NYCC Highways about the potholes down Hudgin Lane near the tearooms & round the back of the Church.

1506/05 Correspondence 
/01 NYMNP – Community grant & local distinctiveness & tourism grant
There were no proposed projects in the Parish which met the criteria for this grant.
/02 NYMNP – Southern Parish Forum – minutes & agenda
No one can attend the next Parish Forum.
/03 NYMNP – Result 0f Parish appointment to NYMNPA
Ena Dent from Rosedale is now the Parish member for our area of the National Park.
/04 RDC – Chairman’s charity fund
The Parish Council does not support this fund as the Council only gives any donation in its own name. In some previous years, a donation has been given to a local charity such as Citizen’s Advice which can help local residents but since the Council has had to increase the precept, it has been decided not to give any donations to charity.
/05 NYCC – Ryedale Area Committee – notice & agenda
Details noted.
/06 NYCC –Awards for Community projects/ groups & individuals
Details noted.
/07 NYCC –Community resilience training
Details noted.
/08 YLCA – Ryedale branch meeting – minutes & agenda
Details noted.
/09 YLCA – Revised template guidance for management of recording meetings 
The Clerk will use this template to prepare guidance for management of recording meetings for the Parish Council for the next meeting. It was noted that there should be standing orders for the Council. The Clerk will look into this in the near future.
/10 Rural Action Yorkshire – Thornton Ward meeting
The Clerk has attended these meetings in the past. Maggie Farey is enquiring to see if these meetings were still wanted by the newly elected Councils in the Thornton ward. The Clerk will email to say that she will attend.
/11 NY Police – May stats
On village hall noticeboard.
/12 Aon UK Ltd – insurance renewal
This reminder crossed in the post with our renewal cheque.
/13 Trackrod motor club – September rally
The organisers will letter drop round the village in August prior to the September rally.
/14 Ramblers Association – survey of Ryedale public rights of way
The Ramblers Association have done a detailed survey of rights of way in Ryedale which are not in the National Park. A sample of 5 villages in the National Park was also surveyed as a comparison. The paths were found to be maintained to a higher standard in the Park.
/15 AEDdonate – helping communities to get a defibrillator
This firm assists communities with fundraising to purchase their defibrillators. Some residents are already looking into this.
/16 Glasdon – bin, seating etc. brochure
No interest. It was decided that letters received by post which were of no relevance to the Parish Council need not be included in future agendas as is the case with emails.
/17 Any late post – YLCA – White Rose Update newsletter
The newsletter includes some clarification on the documents which have to be published.
/18 Any late post – RDC – Parish Liaison meeting FBU presentation
The Fire Brigade Union had given a presentation at the recent Parish Liaison meeting regarding the new working proposals.

1506/06 Cheques for signing   
/01 Barnes Nurseries – plants for village sign - £15.00
/02 J W Napthine – grass cutting – £360.00

1506/07 Planning 
None

1506/08 New Business
/01 Parish Cryer – advert payment
A request was made for an advert in the previous edition of the Cryer. This did not involve an event in Lockton & was for an overseas charity. The price of £5 for the advert was queried & a request was made for this to be discussed at the Parish Council meeting. In view of the size of the advert & the fact that the advert was for an overseas charity, the Councillors considered the price of £5 was reasonable. The Clerk will make out the invoice & David will email this along with a letter of explanation. A notice will be put in the next Cryer & on the village noticeboard stating that in future all adverts will need to be approved by David prior to inclusion in the Cryer.
/02 Parking
Concerns have been raised about parking on the greens. This will be monitored & further action taken if the problem persists.

1506/09 Date of next meeting  
The next meeting will take place on Monday July 20th.

The Chairman thanked those present and the meeting closed at 8.45pm.

Signed……………………………….(Chairman)
Date………………………

top of page


Minutes of the Meeting of Lockton Parish Council held on Monday May 18th 2015 at 7.30pm in Lockton Village Hall

Present: Cllrs. David Stewart, Jennifer Halmshaw, Liz Stead & Jenny Bentley. Also Chester Brown. Clerk Jackie Edenbrow.

1505/01 Apologies
There were no apologies.

1505/02 Declaration of interests

No one declared an interest.

1505/03 Minutes of last meeting
These were agreed & signed as a true record.

1505/04 Matters arising/ongoing
/01 Undergounding electricity – street lights
The light on Hope House still hasn’t been installed. The Clerk will try to contact Paul Gilmore at NYCC again.
/02 Removal of surplus grit bins
There still hasn’t been any response regarding this issue. The Clerk will email again.
/03 Tarmac opposite cemetery
There hasn’t been any response to this problem. The Clerk will email again.
/04 Printer
Ongoing.
/05 Publication of Parish Council documents
Several documents such as the annual audit form now have to be published online. The Clerk has previously mentioned this to Ray Halmshaw to see if this can easily be done on the heritage website. The Clerk has checked how this can be easily be sent to Ray. The Clerk will contact Ray again.
/06 Audit completion of sections 1 & 2 of annual return
The two sections of the annual return were completed & signed by the Chairman & the Clerk.
The Clerk will return the form to Stephen Broadbent to complete as he has carried out the internal audit. The Clerk will then send the form to the external auditor before the deadline of June 8th.

1505/05 Correspondence
/01 NYMNP – appointment of Parish members – notes & forms
No one wished to be nominated for the election of a new Parish member of NYMNPA
/02 NYMNP – community facilities survey 2015
The Clerk has completed & emailed this survey.
/03 NYMNP – community grants
There were no suitable projects for this grant scheme.
/04 RDC – amendments to register of electors
Details noted. To file.
/05 RDC – 1st precept remittance
Details noted.
/06 RDC – next liaison meeting
Details noted.
/07 NYCC – renewal of local bus services
NYCC are reviewing the local bus service contracts in Ryedale. This includes the Coastliner service which is subsidised in winter.
/08 YLCA – useful documents for the annual meeting
This detailed the procedure for co-opting a Councillor when there is a vacancy after an uncontested election. The Parish Council has until June 26th to co-opt a Councillor by this rule. Two or three residents have expressed an interest in the past. It was felt that the Council would be best served by a younger Councillor and enquiries will be made to see if there still is an interest.
/09 YLCA –provision of services to member councils
To file.
/10 YLCA –White rose update newsletter
This included details of funding for introducing the transparency code and the updated figure for section 137 spending (where not a duty to provide) for 2015/6.
/11 YLCA –Chairman’s contact details
The Clerk will email with details of our new Chairman.
/12 YLCA –Renewing passwords
Our password for the YLCA website has been updated. The Clerk will email David with the logon details for the website.
/13 North Yorkshire Police – March & April stats
On village hall noticeboard.
/14 Pensions Regulator – workplace pensions
Details noted.
/15 Clerks & Councils Direct
On village hall noticeboard.
/16 Any late post – Police & Crime Commissioner – policing event
Details noted.

1505/06 Cheques for signing
/01 Bayes Tree Services – tree work - confirmation of payment - £110.00
/02 J W Napthine – grass cutting – confirmation of payment - £360.00
/03 Aon UK Ltd – insurance - £335.64

1505/07 Planning
None

1505/08 New Business
/01 Councillor co-option
This has already been dealt with in item 1505/05 /08
/02 Flowers at village sign
It was agreed to put flowers round the village sign again this year. The Clerk will arrange this.
/03 Dog fouling
There have been more reports of problems with dog fouling in the village. A note will be put in the next Cryer again. Also the Clerk will ask the dog warden for some more stick on signs to put on grit bins etc. Also a notice will be put in the village noticeboard.
/04 VAT refund
The VAT refund has not been received yet this year. The procedure has changed & the form had to be sent to a different department. There are no details of an email address or phone no. The Clerk will copy the form & write to enquire about the delay.
/05 Cemetery
A purchased grave certificate was signed & the Clerk will post this. Also Tony Edenbrow has agreed to dig the grave for ashes for the Wellburn family.
/06 George’s window
One of George Robinson’s windows was recently broken. He thinks the grass cutter is responsible but no one witnessed this and there are some doubts as to whether a stone could be thrown so far. John Napthine has visited George but is unhappy about the situation. As a gesture of good will, the Councillors agreed to pay for the glass if John will pay for the actual repair work.
/07 Potholes
Ian Burkitt, NYCC Highways, had said that he hoped to be able to help us with the potholes in the Square but they have not been repaired yet. The Clerk will ask him again. If he can’t help, then the Council will have to look into buying some tarmac & repairing them. Potholes were also reported down Hudgin Lane & behind the church near Coronation Farm. The Clerk will email NYCC Highways about these.
/08 Seating on the grass by the tea rooms
A request to put some seating on the grass near the tea rooms has been made. This was discussed but the Council did not approve this. Kevin & Janilaine Mainprize will be notified.
/09 Chester has discussed the state of Sleights Road since the electric work was done in the village. Northern Powergrid have offered compensation of £650. When we receive the payment, the Clerk will discuss this with David Smith to see if he can arrange for volunteers to carry out the work.

1505/09 Date of next meeting
The next meeting will take place on Monday June 22nd.

The Chairman thanked those present and the meeting closed at 8.45pm.

Signed………D M Stewart…….(Chairman)
Date…………22/06 /15

top of page






Community Web Kit provided free by BT